Everyone has that dreaded work task they’d prefer to postpone indefinitely. For many, that task is business writing: crafting emails to customers or prospects, sending project updates, or even drafting a meeting agenda for your group. If a blank email draft or conversation window triggers your procrastination mode, or if you find that composing messages consumes too much of your day, AI writing tools could be the solution you need.

AI writing tools, including auto essay generators free of charge, can save you valuable time by efficiently drafting messages for you. Before diving into the various apps available, it’s useful to understand how they function and what they can assist you with. Learn the basics and discover how AI can enhance your writing tasks and streamline your workday.

What are AI Writing Tools?

To understand how AI writing tools function and their capabilities, it’s useful to familiarize yourself with terms like “generative AI.” Here’s a brief overview:

• Generative AI guides a class of (AI) artificial intelligence models designed to create new content, such as text messages, images, music, and more. These models learn patterns from existing data and generate new content based on these patterns.
• A large language model is a specialized type of generative AI focused on text generation. LLMs are prepared on vast quantities of text data and use this training to produce human-like text by predicting the following comment in a sequence based on context. ChatGPT is a well-known example of an LLM, though many others exist.

AI writing tools leverage LLMs to produce text based on human inputs or prompts. Simply put, you provide a description of the message you want (the input), and the AI generates a corresponding, coherent message (the output) tailored to your prompt.

Benefits of AI Writing Tools

The abundance of generative AI tools today can assist in drafting almost any type of written content. Whether it’s short-form content like ad copy, social media posts, or emails or long-form content such as business communications or letters to insurance companies, AI can enhance the rate and efficiency of your writing. Here are some key advantages:

Saving Time on Initial Drafts

Starting a writing task can often be the hardest part, especially when faced with a blank page. AI writing tools can generate a first draft in seconds. Even if it’s not perfect, having a starting point can make the task more manageable. You can then refine the draft or provide more detailed prompts for the AI to generate another version.

Handling Repetitive Writing Tasks

Drafting multiple cold sales emails or follow-up messages can be time-consuming. AI writing assistants can produce these repetitive, tailored messages quickly, saving you hours of work.

Striking the Right Tone

The tone is crucial in communication. You wouldn’t address a CEO the same way you would a colleague, even if the core message is the same. AI writing tools can adapt word choice to match the desired tone, whether you need to be more persuasive, friendly, or serious. Simply tweak your prompt to instruct the AI on the tone you need.

Sparking Creativity and Innovative Thinking

If you’re stuck in a creative rut with emails and subject lines, your AI writing helper can provide fresh ideas. Ask it to “write email subject lines with puns about ABC Widgets” or “draw a follow-up email that references a client’s love of snowboarding.” The resulting content might inspire new prompts or help you break out of your usual communication style.

Preserving Creative Energy

Tedious tasks can be mentally exhausting. By delegating writing to your AI content generator, you can free up time for tasks that require critical thinking and creativity—skills that are uniquely human.

How to Leverage AI for Writing

The ideal AI writer seamlessly integrates into workflows to boost productivity, with tools tailored for various tasks like blog posts, copywriting, and business communications. To use, simply enter a prompt specifying the topic and tone, review and edit the generated content, and adjust it as needed. This streamlines tasks, letting you focus on more important work.